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Only meeting organizers on the desktop versions of Teams (Windows and Mac) can create and manage breakout rooms.

Table of Contents

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Create breakout rooms

You can automatically assign people to breakout rooms when you create them. If you want to move people around later in the meeting, you'll have to do so manually.

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titleCreate breakout rooms during the meeting

  1. Start the meeting.

  2. In the meeting controls, select Breakout rooms.

    breakout rooms button

  3. Do the following:

    1. Choose the number of rooms you want (up to 50).

    2. Choose whether you want Teams to evenly assign people to rooms (Automatically) or assign people yourself (Manually).

      select between automatic and manual assignment

  4. Select Create Rooms

Assign people to breakout rooms manually

Assign participants to each breakout room if you didn't do so automatically or need to reassign someone to another room. To assign people, you must be a meeting organizer or presenter who's been appointed a breakout rooms manager.

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titleAssign people manually during the meeting

  1. In the meeting controls, select Breakout rooms.

  2. Select Assign participants. From this window, sort people to see who's been assigned where by selecting the down arrow next to Name or Room.

  3. Choose the people you want in a room by selecting the checkboxes next to their names. 

    choose people to assign to a room

  4. Select the down arrow next to Assign and choose a room for them.

    choose the room for assigned users

  5. Repeat the previous steps until everyone in the meeting is assigned to a room. When you're done, select Confirm.

    If someone joins the meeting late, select Assign participants again to assign them to a room.

Appoint breakout rooms managers

If you're the meeting organizer, you can delegate presenters to manage the meeting's breakout rooms.

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titleAppoint managers during the meeting

  1. In the meeting controls, select Breakout rooms.

  2. Select Room settings.

  3. Switch the Assign presenters to manage rooms toggle on.

  4. If no one in the meeting is designated as a presenter, select Go to Meeting options to add presenters and choose who you want to be a room manager. 

  5. Choose presenters from the dropdown menu.

    appoint a breakout room managerImage Removedappoint a breakout room managerImage Added

  6. Select the back button < to save your changes.

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titleTake control of breakout rooms

You might be one of a few breakout rooms managers in your meeting. Only one of you can control the rooms at a time, though.

  1. In the meeting controls, select Breakout rooms.You can see who the current manager is (for example, Daniela is in control).

  2. Select Manage rooms.

    You're now the breakout rooms manager. Join open rooms, make an announcement, and more.

Rename breakout rooms

If you want, rename each room to reflect its purpose (for example, what the people in that room will be working on).

  1. In the meeting controls, select Breakout rooms.

  2. Hover over the room and select More options then Rename room.

    rename a breakout roomImage Removedrename a breakout roomImage Added

  3. Enter the new name and select Rename room.

Set a time limit for breakout room sessions

When you set a time limit, a timer is visible in each breakout room so that participants are aware of when the session will end. When time is up, the rooms close and participants return to the main meeting.

  1. In the meeting controls, select Breakout rooms.

  2. Select Rooms settings.

  3. Select Set a time limit and choose a session length.

    set a time limit for a breakout roomImage Removedset a time limit for a breakout roomImage Added

  4. Select the back button < to save your changes.

Start using the breakout rooms

By default, meeting participants are moved to their assigned rooms as soon as you open them, but you can turn off this setting (see Turn off automatic entry to breakout rooms).

  1. In the meeting controls, select Breakout rooms.

  2. Do one of the following:

    • To open all the rooms at the same time, select Open.

    • To open a single room, hover over the room, select More options, and choose Open room.

      open a roomImage Removedopen a roomImage Added

You can open and close breakout rooms more than once during a meeting.

Join a breakout room

If you're the meeting organizer or a breakout rooms manager, you can join any of the rooms.

  1. In the meeting controls, select Breakout rooms.

  2. Hover over the room and select More options then Join room.

Leave a breakout room

In the meeting controls, select Return.

Interact with breakout room participants

As meeting organizer, you can send announcements to all the breakout rooms and contribute to any of the room chats. 

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titleChat in breakout rooms

Each breakout room has its own chat. All of the chats are available in your main Teams Chat list.

chat with a room

Here you can chat with the members of any breakout room.

Once you join a breakout room, you can also select Chat in the room to chat with the people there.

Close breakout rooms

When you close the breakout rooms, the participants return to the main meeting.

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titleIn the meeting controls, select Breakout rooms

  1. In the meeting controls, select Breakout rooms 

  2. Select Close.

You'll know rooms have successfully closed when their status changes to Closed.

When everyone is back from their breakout rooms and you're ready to meet as a larger group again, select Resume.

Room assignments in recurring meetings

Unless the organizer manually unassigns people from their breakout rooms, the same rooms and room assignments will be available for the next meeting.

Additional options

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titleTurn off automatic entry to breakout rooms

By default, participants are automatically moved into breakout rooms when they're opened. When you turn off this option, participants receive a message asking them to join a breakout room. They select Join room (Join on a mobile device) before being moved.

  1. In the meeting controls, select Breakout rooms 

  2. Select Room settings

  3. Switch the Automatically move people to rooms toggle off.

  4. Select the back button < to save your changes.

Meeting attendees can learn more about joining and participating in breakout rooms here: Join a breakout room in a Teams meeting.

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