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Invite a Guest to a Teams Class or Meeting

Invite a Guest to a Teams Class or Meeting

External users can participate in Microsoft Teams meetings and class sessions even if they do not have a Microsoft Teams account. Guests can join using a web browser or the Microsoft Teams desktop or mobile app.

For the best experience, external guests should install the Microsoft Teams application before joining the meeting.

Important: Guests who are not signed in with a recognized Microsoft or organizational account may be placed in the meeting lobby and require manual admission by the meeting organizer, co-organizer, or presenter.

Invite a Guest Before a Meeting

There are multiple ways to invite guests before a Teams meeting begins.

Add Guests When Scheduling a Meeting

  1. Open Microsoft Teams.

  2. Select Calendar.

  3. Schedule a new meeting or open an existing meeting and select Edit.

  4. In the Invite required attendees field, enter the guest’s email address.

  5. To add optional attendees, select Response options > Add optional attendees.

  6. Select Send.

Guests will automatically receive a meeting invitation and the meeting will appear on their calendar if supported by their email provider.

You can also schedule Teams meetings and invite guests through Microsoft Outlook.

Share a Meeting Link

You can also share a meeting link directly with external guests.

Copy the Link from the Meeting Details

  1. Open the Teams meeting from your calendar.

  2. Select View event to expand the meeting details.

  3. Select Copy link or copy the meeting join information.

  4. Share the link through email, chat, or another communication method.

Note: If the meeting organizer disabled Allow forwarding, recipients may not be able to forward the invitation to others.

Invite a Guest During a Meeting

You can invite additional guests after a meeting has already started.

Request Someone to Join

  1. During the meeting, select People in the meeting controls.

     

  2. In the participant panel, search for the person you want to invite.

  3. Hover over their name and select More options.

  4. Select:

    • Request to join to send them a meeting notification immediately

    • Consult and merge to call them first before adding them to the meeting

Note: People invited during a meeting may receive access to the meeting chat even if they do not join the meeting.

Share the Meeting Link During a Meeting

  1. During the meeting, select More options.

  2. Select Meeting info.

     

  3. Select Copy join info or copy the meeting link.

     

  4. Share the information directly with the guest.

Additional Information

  • Up to 1,000 participants can actively participate in a Teams meeting.

  • Larger meetings may support additional view-only attendees.

  • Meeting organizers can disable invitation forwarding through meeting response options.

  • Meeting access, including chat access, may vary depending on how a guest was invited and whether they authenticated with a Microsoft account.