Update Status for Stories, Tasks and Subtasks in Jira

Keeping statuses up to date ensures accurate reporting, visibility, and coordination across project teams. All Stories, Tasks, and Subtasks follow a simple workflow: To Do → In Progress → Done

Workflow Overview

Each issue starts in the To Do status. The assigned team member is responsible for updating the status as work progresses.

Status Definitions:

• To Do – Task has not started yet.

• In Progress – Work is actively being done.

• Done – Task is complete and deliverable is finalized.

Status changes also trigger key automations:

• Actual Start Date is set when moved to In Progress

• Actual Completion Date is set when moved to Done

Change Status from To Do → In Progress

When starting work on a Story, Task, or Subtask:

1. Open the issue in Jira.

2. Use the status dropdown in the upper-left corner to select In Progress.
   
   

   Open

   

Upon updating:

• A prompt may appear to confirm or assign the task.

• The Actual Start Date is automatically populated.

While the task is in progress:

• Add notes or updates in the Comments section to keep the team informed.

• Attach any relevant files (e.g., screenshots or documents).

• Ensure work is completed by the Planned End Date.

  • If no Planned End Date is set, notify the Project Manager.

Change Status from In Progress → Done

When the work is finished:

1. Open the issue and change the status to Done.

2. A prompt will appear to log the total time worked on the task.
   
   

   Open

   

Once marked as Done:

• The Actual Completion Date is automatically set.

• Logged time is used for project tracking and resource planning.