Share OneDrive Files and Folders
The files on Files stored in your OneDrive – Seton Hall University account are private until you share them. Keep in mind that when you share folders with Edit permissions, people you share with can add the shared folders to their own OneDrive. This lets them keep the folder alongside their own folders and items, easily move items between folders, and more easily work on it offline. Any updates they make sync with the shared folder, so everyone with access to the folder is up to date.
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by default. However, you can share files and folders with others for collaboration or viewing. Follow the instructions below to share content in OneDrive, adjust permissions, and manage access to ensure secure file sharing.
Open File Explorer and navigate to the file or folder you want to share.
Select the item, then click the Share icon (a square with an upward arrow) in the toolbar.
If the file is already open, click the Share button located in the top-right corner of the window.
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If you are working on your desktop and the file hasn’t been saved to OneDrive or SharePoint, you will be prompted to select a location to upload your file before sharing. Select your OneDrive - Seton Hall University. |
Click the
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gear icon next to
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Copy link to select an access level:
Anyone: Allows anyone with the link to access the file. No sign-in required.
People in Seton Hall University:
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Limits access to users with a university email address.
Only people with existing access:
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Shares the link with users who already have
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permission.
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Specific people: Grants access only to individuals you specify by name or email.
UnderMore
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settings, select the appropriate permission level
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:
Can edit
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Can review (Can only suggest changes)
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Can view (Can’t make changes)
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: Allows full editing and collaboration.
Can view: Read-only access with no editing capabilities.
Can’t download: Read-only access and prevents users from downloading the file.
If applicable, set an expiration date for the
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shared link. If no date is set, the expiration
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will follow Seton Hall University's security policies.
Click Apply.
Enter the
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email
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addresses of
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the individuals you
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Select Send.
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wish to share with.
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Type a message.
Add an optional message, then click Send to share the link via email.
Alternatively, click Copy Link to manually share the link via email, Teams, or another platform.
Back Up Important Folders
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