Within the Seton Hall email system, there are two types of mailboxes:
Mailboxes assigned to individuals (i.e., "john.doe@shu.edu" or "mary.smith@student.shu.edu").
Shared mailboxes, also known as resource mailboxes, assigned to a particular departmental (i.e., "history@shu.edu") and can be accessed by multiple users.
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| title | Update the authorized users list of a shared email address: |
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Please note:
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When updating the authorized users list of a shared mailbox, it is important to note that only the owner of the mailbox may add/remove authorized users.
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Each shared mailbox can
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only have one owner
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.
Open
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When you are brought to the Address Book ensure that it is set to access the "Global Address List" (not the "Offline Global Address List")
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Select the "Advanced Find" link.
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In the "Find" screen, enter the access control list/group to update and hit the "OK" button.
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Within the search results you will find two entries, the mailbox that is accessed and a second entry that has "_ACL" at the end of the name.
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Outlook.
In your Outlook toolbar, click on Find, then select Address Book from the drop-down menu.
In the Address Book pop-up window, choose Global Address List from the Address Book drop-down menu in the Address Book field (not Offline Global Address List).
Select the Advanced Find link.
In the Find dialog box, enter the mailbox name without @shu.edu in the Alias field. For example, to update the technology@shu.edu mailbox, enter “Technology” into the Alias field.
Click the OK button.
From the search results, double-click on the entry that displays as <mailbox>_ACL to view the list of individuals who currently have access.
Double click the <mailbox>_ACL entry to view the list of individuals who currently
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have access.
To add/remove authorized user(s) of the mailbox, select the
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Modify
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Members… button.
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You
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can remove
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a user by selecting his/her name and choosing
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Remove
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.
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You
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can add
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a user by choosing
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Add....
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Then, use the search box to locate and select the name of the new user. Click OK to add your selection as a member of the mailbox.