Manage OneDrive Files and Folders

Share OneDrive Files and Folders

The files on your OneDrive are private until you share them. Keep in mind that when you share folders with Edit permissions, people you share with can add the shared folders to their own OneDrive. This lets them keep the folder alongside their own folders and items, easily move items between folders, and more easily work on it offline. Any updates they make sync with the shared folder, so everyone with access to the folder is up to date.

1. With a file open or a file or folder selected, select Share.

2. If you are working on your desktop and the file hasn’t been saved to OneDrive or SharePoint, you will be prompted to select a location to upload your file before sharing. Select your OneDrive - Seton Hall University.

3. Click the Gear Icon next to “Copy link.” Then, choose the access option that aligns with the security of the file or folder. Options include:

   • Anyone: Shared with anyone, doesn’t require a sign-in; expires in 30 days.

   • People in Seton Hall University: Shared with people in Seton Hall University, organization account required.

   • People with existing access: Reshare with people in your organization who already have access.

   • People you choose: Share with specific people you choose inside or outside of Seton Hall University, using their name, group, or email.

4. Under More Settings, select the permission level for the file or folder. Default options include:

   • Can edit (Make any changes)

   • Can review (Can only suggest changes)

   • Can view (Can’t make changes)

   • Can’t download (Can view, but not download)

5. If applicable, set an expiration date for the share link. If no date is set, the expiration date will be determined by the organization’s global settings.

6. Select Apply to save the permissions.

7. Enter the name or email address of people you want to share with.

8. Type a message.

9. Select Send.

   Or, you can select Copy Link and send the link in an email or add it to a file.

Back Up Important Folders

You can back up your important folders, such as the Desktop, Documents, Music, Pictures, and Video folders on your Windows PC, with OneDrive PC folder backup. By backing up these folders to your OneDrive, they're protected and available across all your other devices.

1. Select the up arrow on your task bar, located by your clock. Then, select the blue cloud icon.

2. Select the setting icon (gear), then Settings.
   
   

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3. On the Sync and Backup tab, click the Manage backup button.

4. Select the folders that you would like to backup, then click the Start backup button. If folders are already synced, you will not have to initiate a backup sync.

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Delete OneDrive Files or Folders

You can delete specific files or photos on Microsoft OneDrive, or you can delete entire folders and all the items in them.

1. Sign into PirateNet, then click on the Microsoft Office 365 OneDrive chicklet.
   
   

2. Once in your OneDrive account, select the checkbox of the file(s) or folder(s) that you want to delete.

3. Click on the Delete icon on the top navigation, which will appear once items have been selected..
   
   

Restore OneDrive Files or Folders

If you accidentally delete a file or folder in OneDrive, you may be able to recover it later from the OneDrive recycle bin.  Note, items in the recycle bin are automatically deleted after 93 days.

1. Sign into PirateNet, then click on the Microsoft Office 365 OneDrive chicklet.

2. Once in your OneDrive account, select Recycle bin in the right-hand navigation pane.
   
   

3. Select the checkbox of the file(s) or folder(s) that you want to restore.

4. Click on the Restore icon on the top navigation.

Save OneDrive Files or Folders to an External Drive

If you are graduating or planning to leave the University, you will lose access to OneDrive once your Seton Hall account has expired.  As such, you may want to retain your OneDrive files on an external drive.

1. Sign into PirateNet, then click on the Microsoft Office 365 OneDrive chicklet.

2. Once in your OneDrive account, select the checkbox of the file(s) or folder(s) that you want to save.

3. Click on the Download icon on the top navigation.
   
   

4. If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download. Note, some browsers just start saving right away to the Downloads folder on your computer and you will need to move the files/folders to your chosen location once the download has been completed.